Creating healthy workspaces during Covid-19 and instructions on how to clean your ClickShare Buttons

[KB11328]

This article applies to the following products:

As many companies are preparing to go back to work, it is important to create and maintain healthy workspaces for your employees.  General health guidelines such as washing hands, limiting physical contact, wearing masks in crowded spaces and covering coughs and sneezes remain applicable in the workplace.

Physical contact can be reduced by allowing people to work from home and follow the meeting remotely. Products like the ClickShare Conference can be a big help to turn meeting rooms into cost-effective, easy to use conference spaces.

  1. Preparing your workplace for employees, guests and visitors to return
  2. Guidelines for your ClickShare devices in the workplace
  3. Instructions on how to clean and disinfect ClickShare Buttons

Preparing your workplace for employees, guests and visitors to return

COVID-19 is thought to spread mainly from one person to another, typically through droplets when an infected person sneezes, coughs or talks at close range — even if that person is not showing symptoms. Spread from touching surfaces is not thought to be a common way that COVID-19 spreads, according to the Centers for Diseases Control and Prevention (C.D.C.). More information from the C.D.C. on how COVID-19 spreads can be found here: https://www.cdc.gov

 

When preparing for your meeting rooms to re-open, the following guidelines can help you protect your employees, guests and visitors:

  • Provide good ventilation if possible, leave the doors open as much as possible
  • Avoid physical contact as much as possible. Elbow bumps can replace shaking hands and digital alternatives to business cards can be exchanged.
  • Only organize meetings that are strictly necessary and keep meeting times as short as possible.
  • Meet in spaces large enough for the number of meeting attendees. Create physical space.
  • Organize seating in the meeting room and office space so that people do not sit in front of a co-worker.
  • Place seats further apart or leaves one chair open in between meeting participants.
  • Use the meeting room at 50% of the original capacity.
  • As much as possible, make use of conferencing technology to meet virtually with customers and other guests and external contacts and even for internal meetings

To avoid transmission through surfaces, especially those with shared touch:

  • Clean your premises frequently, especially counters, light switches, door handles, tables, chairs and other surfaces that people touch often
  • Introduce a cleaning schedule with clear instructions on what to clean in each room. Implementing a system to identify non-used rooms can unburden the cleaning teams.
  • Avoid common touch surfaces such as touch screens, meeting room booking tablets and in-room control tablets
  • Avoid interfaces that need to be operated to turn on or control the room. Automate your meeting room equipment through e.g. motion sensors or control systems such as Overture.
  • Provide wipes for employees to clean touch points during meetings

You can find more information on how Barco is dealing with Covid-19 on this page.

More information on the recommended disinfectants for COVID-19 can be found here: https://www.epa.gov

Guidelines for your ClickShare devices in the workplace

As for your ClickShare devices in the rooms, we offer the following guidelines:

  • Include Buttons, Trays and other equipment on the table in the daily room cleaning schedule
  • The use of the ClickShare Button for screen sharing can be reduced by introducing the ClickShare Desktop App into the company or by using native BYOD screen sharing protocols.
    • More information on the ClickShare Desktop App can be found in the collaboration app product page. The ClickShare Desktop app works with all current ClickShare models.
      More information on how to set up your Base Unit to work with the ClickShare Desktop app can be found here: [KB8547]
    • Find out here [KB7843] if your ClickShare model supports native BYOD screen sharing protocols such as Airplay. Note that Miracast is only supported on the CX-50 and CSE-200+, with support on other CX products coming soon.
  • If possible or available, multiple Buttons can be placed in the room in order to cycle which Button is used. Multiple trays can be used to make sure the same Button is not used every time.
  • Control tools such as Overture can be implemented to automate infrastructure, reducing the need to interact with remote controls, push-button interfaces or power buttons on your equipment.
  • As ClickShare Base Units are usually not operated by end-users and will usually be placed out of direct reach of end-users, they do not need to be cleaned or disinfected regularly.

Instructions on how to clean and disinfect ClickShare Buttons

When cleaning ClickShare Buttons (all types), we advise using alcohol based, volatile cleaning solutions applied to dust-free cloth or pre-induced into antibacterial cleaning wipes. The ClickShare Button should never be in use or powered when cleaning its surface.

Internal tests have indicated that regular use of disinfectant wipes or solutions to clean and disinfect the Buttons do not introduce discoloration or damage to the ClickShare Buttons. More information on the conducted test can be found below

When cleaning the Buttons with a wet cloth, keep in mind the Buttons are not waterproof. Because of this, we strongly advise the use of wipes and volatile solutions to disinfect the Buttons. Not cleaning the Button surface with a dust-free cloth (and using the Button with wet hands after applying disinfectant hand gel or other hand creams) can introduce dust and crème in the seams e.g. between the central button and the led ring, although these can also easily be cleaned. Avoid getting moisture in any openings at all times.

During previous tests, we know that the ClickShare Button withstands most commonly used products, but can show discoloration when regularly exposed to sunscreen or when exposed to aggressive insect repellents.

About the tests

Cleaning instructions given in this article have been validated through an in-house test on short/mid-term impact. In this test, the different Buttons and their different body parts were exposed to different chemicals commonly found in disinfectant gels, disinfectant wipes and disinfectant cleaning products, combined with a mechanical stress test. With these tests, we validate both discoloration and stress cracking effects when frequently exposed to cleaning and use on short/mid-term. Different disinfectant products were all volatile, alcohol based (70%) solutions based on either ethanol or isopropanol (2-propanol).

Properties

[KB11328]

Last updated Dec 07 2020

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