Hilton Tokyo revolutionizes event hosting with Barco's curved LED video wall and Event Master processor


Nestled in the heart of Shinjuku, Japan's bustling entertainment and business district, Hilton Tokyo stands tall with luxury and sophistication. With 830 beautifully appointed guest rooms and with 2,305 sqm of space, this premier hospitality destination is a favorite among travelers and event planners alike. Among its many offerings, the Kiku ballroom stands out as a gem in Hilton Tokyo's crown, boasting an impressive 6m ceiling and capacity for up to 1,200 guests.


  • High quality Barco LED tiles
  • Stress-free serviceability: Replacing a LED tile can be done in less than two minutes.
  • Fully batch-compatible LED replacement modules for guaranteed color consistency and image uniformity
  • Easy event and content management through Barco S3 Event Master


  • LED Videowall
  • S3-4K Event Master

Hilton Tokyo recognized the changing landscape of business events in the wake of the pandemic, where hybrid and online events have become more prevalent, and sustainability and inclusivity are paramount. They sought to improve their event hosting capabilities by partnering with Vega, a trusted partner with Barco, to install a future-proofed technology that can support in-person, online, and hybrid events. Their goal was to provide a seamless and differentiated experience for attendees while meeting the demands of the modern event landscape. The client wanted to position itself as a leading meeting venue in Japan while upgrading the content production, presentation, delivery, and overall experience.

To enhance its event hosting capabilities, it engaged Vega to develop and implement technology that can support various event formats. Vega conceptualized and created a virtual production studio, equipped with the latest technology, and installed a state-of-the-art curved LED video wall. These upgrades would enable the seamless live streaming, broadcasting, and recording of events, either as standalone sessions or in conjunction with other meeting spaces in Hilton Tokyo. Through this partnership with Vega, Hilton Tokyo aimed to exceed attendee expectations and offer a differentiated event-hosting experience. 

Getting to grips with the challenges

The project presented numerous challenges due to its complexity and the involvement of multiple components. Looking for a new power source for the video wall, working on a tight schedule, brainstorming the possible design of the LED video wall, future-proofing the system with high-def. digital technology, and guiding the hotel staff on the use of VGA connectors to HDMI, Vega in partnership with Barco was able to turn Hilton Tokyo’s vision into reality.

Vega collaborated with Barco to create a one-of-a-kind curved LED video wall comprised of 252 LED tiles, each with a pixel resolution of W6720 x H1215. With Barco’s Infinipix® image processor, Barco’s LED video wall solution ensures superior image quality, flexibility, and durability, allowing for widescreen blending and mapping to perfection in any screen configuration. The Barco S3 Event Master also provides screen management capabilities, allowing hotel staff to easily and efficiently present the content on the video wall, create scenarios, manage all various inputs, and edit operations related to size, resolution, or colorimetry.

The virtual production studio features game engine software, cinema-grade hardware, XR and non-XR shoot capabilities, multi-site linkup, greenscreen, and Dolby Atmos spatial audio recording and mixing capability. The technology enables the creation of virtual environments, scenic backgrounds, custom content, and video layers, all supported by Vega’s on-site team.

Vega & Barco helped enhance our event hosting capabilities offering seamless live streaming, broadcasting, & recording with cutting-edge technology.

Leo Frankel

Commercial Director - Hilton Tokyo

Our differentiator is to develop more engaging media for our clients to give end users a more enjoyable experience in what we call the future of events.

Richard Johns

Managing Director - Japan Vega

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