10,000
Employees
2024
The Flemish Government, the official government in the Belgian state of Flanders with more than 10,000 employees in over 300 centralized sites, wanted to turn their newly renovated Brussels hub into a real office magnet for employees. A place where their workforce felt at home and was able to easily connect. At the same time, they wanted to create a truly sustainable workplace. For the renovation of the Marie-Elisabeth Belpaire they installed ClickShare solutions in all meeting spaces, transforming the offices into collaborative, flexible and green workspaces for the future.
Employees
Meeting spaces
ClickShare units installed
In 2024, the Flemish Government wanted to champion a truly sustainable office within the government ecosystem. The Agency for Facility Operations, responsible for real estate, document management, and IT, prioritized sustainable construction, design, material choice and technology in the Marie-Elisabeth Belpaire building. From foreseeing plants and green zones, incorporating solar panels to reusing 68% of materials on-site, the entire project adhered to the highest ecological standards, including the use of green ICT. Their efforts to reduce energy consumption with a new Wi-Fi network helped them earn the Computable Award for the most sustainable IT project of the year.
Our ambition for sustainability is that we should actually become 100% sustainable in everything we do.
The Flemish Government has always prioritized flexibility in the workplace. Employees enjoy a lot of flexibility and can work either from home or different office locations. However, the vision for the new office went beyond flexibility. The goal was to create a people-driven environment that fosters connection, engagement, and productivity for the 4,800 employees located in Brussels.
Frank Geerts elaborates:
“Today it is hardly impossible to only attend meetings in-person, so it is essential that all our meeting spaces are fit for hybrid work. Enabling hybrid work is not just about making sure a display is present in the room. It’s all about offering a good, qualitative experience for users, in the office and at home. Users need to be able to hear and see everything and truly participate in the meeting.”
The Marie-Elisabeth Belpaire building features various spaces, including open offices, quiet workstations, ample meeting rooms, kitchenettes, and even a forest where people can connect and collaborate. This diverse design aims to inspire employees, support team dynamics, and foster employee well-being and productivity, making the office a magnet for people to come together and collaborate. The renovated office is the pinnacle of office design, technology and a workstyle that fosters engagement, connection and purpose.
To support seamless hybrid work, technology was a critical component. The Agency for Facility Operations sought a solution that would meet their high standards for sustainability, user experience, security, and flexibility. ClickShare, with its emphasis on ease of use and compatibility with any device or video conferencing platform, was the obvious choice to enable seamless hybrid work
Luc Verdegem, ICT Director at the Agency for Facility Operations, explains:
“We have 3 main requirements when selecting technology. Ease of use, flexibility and security. For us, a simple user experience entails connecting seamlessly to the room set up from any device. The experience should be the same in any space in any of our office buildings.”
“The flexibility of ClickShare makes sure that anyone attending a meeting in our offices, can participate easily with their own device, whether it is Windows or Mac, a laptop, phone or tablet, and with any video conferencing platform.”
“Finally, security means that we have implemented a zero-trust principle on network level. Any solution we roll out needs to be fully integrated in our network, which is the case for ClickShare.”
As part of the IT project for the Marie Belpaire building, the Agency for Facility Operations chose ClickShare to successfully enable a unified meeting experience for their employees and guests, no matter where they are located. As a long-standing ClickShare customer, the decision was obvious.
In addition, the Agency for Facility Operations manages all ClickShare Present devices, installed in their different office facilities with the XMS Cloud Management platform, which gives them the opportunity to manage, monitor and update all devices easily and troubleshoot more efficiently.
By partnering with ClickShare, the Flemish Government has successfully created a modern, sustainable workplace that aligns with their values and goals, offering their employees and guests an intuitive, flexible, and secure meeting experience in every space.
Thanks to ClickShare, employees and guests can now start a hybrid meeting from their laptop within seconds with just one click on the ClickShare Button or the ClickShare App, using any videoconferencing platform or meeting room equipment. Working with the wireless collaboration solution is straightforward and does not require any training or manual. The ClickShare App was rolled out company-wide to ensure that the entire workforce can benefit from ClickShare smart meeting flow features.
This Bring Your Own device (BYOD) concept was crucial in the versatile workplace the Flemish Government wanted to implement.
Installed in huddle spaces, standard meeting rooms, theater and less conventional areas like café areas thanks to mobile carts, ClickShare has enabled the same engaging and immersive experience in any setting or room size.
ClickShare devices have been designed with security and planet in mind, which makes them the perfect fit for the Flemish Government. High requirements for network integration and data protection are all met.
ClickShare devices have been designed with security and planet in mind, which makes them the perfect fit for the Flemish Government. High requirements for network integration and data protection are all met.
In our meeting spaces, we have colleagues and guests starting meetings with Google Meet, with Microsoft Teams, or other videoconferencing software. With ClickShare we offer them one and the same way to connect to the meeting room. For us ClickShare is the best meeting solution on the market.
Don't hesitate to contact us with your questions. Our team will gladly point you in the right direction.