What is a room hub?
A room hub is a fully integrated meeting room system that offers audio and video conferencing. A room hub usually consists of a room PC, a screen, dedicated cabling and a cloud-based conferencing app like Microsoft Teams or Zoom. Elegant design and a good user experience are two of the main strongpoints of this type of solution.
In terms of functionality, fixed conferencing room have a lot in common with ClickShare Conference, as they allow meeting participants to connect through high-quality video conferencing, and enable them to share their screen content with other users. The Barco ClickShare wireless conferencing system on the other hand consists of a Base Unit, the ClickShare Button and the ClickShare Desktop App, which are designed to work seamlessly and without cable hassle with your existing video conferencing solution and audio-visual peripherals – microphones, speakers, soundbars and cameras.
Despite its similarities, a room hub addresses other needs than a ClickShare wireless conferencing room system. Allow us to explain.
1. Standardize on a single video conferencing experience
Whether you use your laptop or a fixed room solution, you will need some type of videoconferencing app or software (such as Microsoft Teams, Skype or Zoom). While the room hub PC can be configured to work with a variety of conferencing apps, once that is done, room hub users are expected to stick with their conferencing technology of choice. Room hubs are not designed to be reconfigured every time there is a new meeting. For example, you won’t walk into a Microsoft Teams room to do a Zoom call. Consequently you may very well have different video conferencing experiences in different meeting rooms within the same company - if not all rooms have the same room dedicated hub system. Which can make the meeting experience very confusing at times.
With a ClickShare wireless conferencing system, users can make use of their personal devices and preferred conferencing platforms, whether it’s Microsoft Teams, Webex by Cisco, Zoom or another platform. Users actually use up to 6 different UC&C platforms today., and technology changes. The ClickShare Conference approach is clearly user-centric and addresses meeting needs that are just as diverse as the typical workforce. Users have one, unified and consistent video conferencing experience, since ClickShare Conference can be implemented in any type of room in the company, no matter the size of the room, the UC solution used or the peripherals setup. With ClickShare the preference for Bring Your Own Meeting (BYOM) is met, and users can set up video meeting directly from their laptop.
2. Boardroom, huddle space and home office
Fixed conferencing room solutions often come with a slightly high price tag. Compared to ClickShare Conference, they have a hardware cost and you need to pay for a license. In practice this means that room hub technology will mostly be reserved for larger corporate meeting rooms and boardrooms.
While ClickShare Conference perfectly addresses these needs as well, Barco’s wireless conferencing solution also caters to the needs of a growing group of people who enjoy the dynamics of smaller huddle meetings, short face-to-face catch-ups, instant brainstorms and stand-ups. With ClickShare Conference only requiring a Button or Desktop App, it’s easy to set up a video call even in the smallest meeting room or huddle space.
ClickShare Conference also caters to the needs of a growing group of remote workers who want to host video conferences from any location. With ClickShare Conference, they can enjoy the same high-quality meeting experience from home, as they would have in the corporate boardroom. This is impossible with a room hub solution. In addition, not alle meetings need to be scheduled upfront. This is where the flexibility of ClickShare comes in. Users can decide upon the UC&C platform until the very last second. And with only one click, users - including guest users - can sync to the AV setup in the room and get started within seconds. Smart meeting flows make the experience intuitive and stress-free.
3. Conferencing and collaborating
Fixed room systems provide a simple and user-friendly way to have a videoconference meeting and they usually offer a way to share screen content with other meeting participants. But essentially, the stress is on conferencing, not on collaborating.
ClickShare Conference on the other hand offers a range of collaboration features. Automatically you connect to the meeting room (PresentSense ultrasound proximity detection) or plug in a Button. ClickShare guides you as a host or participant (HostFlow). Start the meeting from your personal calendar with a single click (One-Click-Join) using your preferred video conferencing software (Microsoft Teams, Webex by Cisco, Zoom, Google Meet). Get started with our wireless conference system within seconds, without the hassle of physically connecting cables and adapters.
Share your presentation, keep track of remote participant’s video, side by side (ConferenceView). Share full screen or application window, while keeping your laptop screen private for note taking. When you end the call, the meeting room becomes a digital signage display.You choose Plug & Play with the Button or go for workflow integration with the Desktop App.
4. Setting up the meeting
While the installation of a typical fixed conference solution might be a little complex and typically requires careful configuration, the set-up of a ClickShare Base Unit and Button couldn’t be more straightforward.
Barco’s ClickShare Conference is designed to work seamlessly with the existing video conferencing system and audio-visual peripherals – microphones, soundbars, speakers and cameras from the user's laptop. Setting up the Base Unit and Button can be done in minutes, and meeting participants can quickly and securely enter a new meeting on their own preferred device. Since there is no hassle with connecting cables with ClickShare, users have a super-intuitive meeting experience. Anyone can share content in the meeting room with ClickShare, without having to dial in into the video meeting or passing on cables. Moreover, meetings end perfectly on time, because with ClickShare, you grab your laptop and disconnect from the room at once.